March 15, 2016

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Registration opens early for 2018 Annual Scientific Meeting in Anchorage

Registration for the Civil Aviation Medical Association Annual Scientific Meeting in Anchorage, Alaska, September 27-29, 2018, is now open. The program for this meeting has been approved by the AAFP for a total of 23 hours of CME, and the program is being submitted to the ABPM for Maintenance of Certification credit (up to 23 hours of MOC).  Due to the multiple inquiries regarding the Anchorage meeting, and given the need for advanced air travel planning, registration will open earlier than usual this year.

The schedule of events includes a wide variety of talented speakers covering an array of topics. The registration form also contains a room reservation link to the Captain Cook Hotel.  The link for making hotel reservations is available here: Hotel Reservation link  However, if clicking that link does not work, please copy and paste the following (with no spaces) into your browser:

https://gc.synxis.com/rez.aspx?Hotel=26969&Chain=10237&template=fANCCC&shell=fANCCC&arrive=9/24/2018&depart=10/2/2018&adult=1&child=0&group=CAMA18

If you prefer to call the hotel directly to make your reservations, be sure to use the code “CAMA 18” so that your room is reserved within our room block at the negotiated CAMA rate.  The Captain Cook Hotel telephone number is 907-276-6000.  The room rate is $160.00 and is good for three days prior to the start of the event and three days after the event.

The hotel will honor the federal per diem rate for FAA employees, but attendees will need to call the hotel instead of using the link.  Be sure to indicate that the requested room, although at the 2018 per diem rate, should be part of the CAMA room block under code “CAMA18.”

Faculty speakers at the annual scientific meeting who plan to attend the entire meeting may be eligible for a faculty discount.  Contact Sherry Sandoval at CAMA headquarters to establish the registration fee and the correct payment amount after the discount.

The registration fee will include three breakfast buffets, three lunch buffets, one Thursday field trip to the Alaska Air Museum with a catered buffet dinner, and one banquet on Friday night in the hotel.  If you or a guest have any special dietary needs, please be sure to annotate that information on the registration form. Tickets to meals and the field trip are not sold separately. All participants to the meals or museum trip must be registered. Spouse who are also a medical professional in need of CME or MOC, should notify CAMA headquarters so that a CME certificate may be prepared.  All registered participants will automatically receive a CME certificate on Saturday, the final day of the meeting.

The FAA will participate in the annual meeting and has approved the meeting as fulfilling the requirements for AME recertification, provided that the AME completes, turns in, and passes the FAA recertification examination prior to the close of the meeting.  Questions regarding your current recertification status should be directed to your Regional Flight Surgeon’s office.

The February edition of our publication, “The Flight Physician” contained additional information about the meeting, along with promotional material from several Alaska companies for RV rentals, fishing and wildlife tours, etc. Welcome to Anchorage!

Please review the CAMA Refund Policy – As of 01/01/2018, the cancellation/refund policy with regard to Annual Scientific Meeting registration fees and guest fees is as follows:

1)  If a refund is requested due to cancellation of attendance prior to the catering guarantee date (September 1, 2018), 10% of the total registration fee amount, or $50.00, whichever is greater, will be withheld to cover bank and service processing fees.

2)  If a refund is requested due to a cancellation of attendance after the catering guarantee date, the cost of the meals will be withheld from the refund, plus 10% of the total registration fee to cover bank and service processing fees.

3)  Dire or unusual circumstances which require cancellation/refund (attendee and/or guest fees) after the guarantee date will be determined on a case by case basis (death in the immediate family, accidents, emergency surgery, etc.), but the 10% fee will be applicable in all cases.

4)  The cutoff date (September 1, 2018) for the guarantees is shown on the registration form. No exceptions.